Accounting Clerk

Location: Finance Office
Posted: 03/17/2021
Description:

Current Classification:

Pay Grade:   8 Range: $15.07 – 18.77 Title:   Accounting Clerk

Non-Exempt full time position 

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II.             ASSIGNED DUTIES AND TASKS

Position overview:

The position is responsible for claims processing, from verification of invoice approvals to printing and disbursing warrants, reconciliations, and annual processing of 1099’s; accounts receivable billing; performing payroll backup duties, mail routing; selling burn permits, processing refuse tag requests, and addressing questions from the general public and county personnel.  

 

All duties below are essential functions unless otherwise indicated. Duties of the position are not all inclusive and subject to change.

 A.                 ACCOUNTING

 

  1. Process claims in accordance with procedures specified by Park County Policies and Procedures.  Assist department heads with process and approvals on claims, ensure that appropriate account information is included on each claim, process vouchers, print and disburse warrants.  Ensure that all paid claims are filed for ease of retrieval and are stored as appropriate per records retention policies.  Perform scanning functions for claims as determined by need.  Monthly reconciliations of claims clearing fund and accounts payable.  Generate monthly reports for website upload.

 

  1. Maintain copies of contracts required for certain goods or services and ensure that payments made on contract meet the terms of the agreements.  Maintain vendor files and update information as necessary.

 

  1. Act as payroll backup, including time card entry, report generation, warrant generation and other payroll duties as assigned.

 

  1. Process, distribute and monitor employee fuel credit cards.  Issue refuse tags and burn permits. Deliver daily departmental mail to the mailroom, open and distribute incoming mail as appropriate.

 

  1. Process 1099’s, mail to vendors, and file with federal and state as required at the close of each calendar year.

 

  1. Bill City of Livingston, State of Montana, and other applicable entities for shared building and other expenses, and track receipt of payments.  Generate invoices as needed.

 

  1. Assist with annual preparations for audit and cooperate with auditors in that process.
  •         Process all incoming and outgoing county mail on a daily basis in a timely manner. To take mail to post office each day.  

 

B.         OTHER DUTIES AS ASSIGNED

Performs other duties as assigned by Finance Director.   This includes special projects and a variety of other functions as needed.

 III.       KNOWLEDGE

This work requires knowledge of bookkeeping, accounting principles and practices; knowledge of the principles of accounts payable and accounts receivable; basic knowledge of payroll, competence in business English, spelling, punctuation and math; knowledge of and demonstrated experience using computer programs such as MS Word, Excel, email, pdf software, and standard office equipment; a working knowledge of modern office practices and procedures.

 Education and Experience

High School diploma or GED.  The required knowledge, skills, and abilities for this position are typically acquired through a combination of education and experience equivalent to two to five (2-5) years related work experience. 

 Other skills and Abilities

Type 25 wpm, 10-key proficiency, data entry skills.