Work Unit: Clerk of District Court Team
Supervisor: Clerk of Court
Pay Grade: 7 (Range $17.00 - 20.30) Title: Deputy Clerk of District Court
POSITION SUMMARY: Position is responsible for performing clerical duties. Position utilizes incumbent knowledge of Montana legal procedures, legal terminology, rules or regulations, and the exercise of independent judgment and action. Ensures the highest level of confidentiality at all times.
Duties of the position are not all inclusive and subject to change.
A. Answers questions in person, in writing, and on the telephone concerning District Court matters. Maintains professionalism. Acts as a liaison to the Courts and the public. Maintains strict confidentiality.
B. Performs routine administrative work. Acts as a custodian of departmental documents and records. Issues and files marriage licenses. Searches court records for criminal and civil requests. Searches court records for genealogy requests. Mails and/or distributes documents as directed.
C. Indexes, and keeps register filings current. Takes minutes of court proceedings and marks exhibits. Issues summonses, subpoenas, writs of execution, and notices per state statutes. Prepares and signs certain orders per state statutes. Without giving legal advice, aids pro se litigants filing documents. Sends copies to appropriate parties and out-of-town judges.
D. Jury Duties: Prepares summonses and questionnaires to complete and return for jury selection including copies for attorneys. Assists with pulling the jury selections list for each jury trial and determines the number of jurors needed. Notifies designated public of possible selection for jury duty by telephone, and follow-up contact is made by telephone or in writing. Maintains master file of juries held and who was selected to serve for each trial. Pulls jury list for criminal cases. Prepares supplies for jurors and prepares jury room. Contacts bailiffs or may act as bailiff and briefs them on any special instructions. Also provides assistance to judge, counsel, jurors and public as needed.
OTHER DUTIES AS ASSIGNED: Backs up Clerk when necessary. Conducts research to verify and obtain information in documents and files.
KNOWLEDGE & SKILLS: The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledgeable about legal and county specific terms, laws, and procedures preferred Having the knowledge in the methods, materials, and principles used for District Court procedures will ensure successful completion of tasks. Must have general office, accounting and bookkeeping knowledge. Must have professional communication skills. Ability to read and understand statutes necessary. Must have ability to keep matters confidential. Ability to work as part of a team as well as the ability to follow written and oral instructions. Ability to establish and maintain effective working relationships with employees, other departments and the public are necessary. Ability to thrive in an environment requiring constant multi-tasking. Ability to reason logically, to pay attention to detail and be familiar with general office equipment. Punctuality and reliability will ensure Team success.
EDUCATION and/or EXPERIENCE:
The skills equal to a High School Diploma, GED or HiSET and four years of varied clerical work experience or any equivalent combination of education or experience. Experience working with District Court procedures and governmental entities preferred.