Work Unit: Justice Court Team
Supervisor: Park County Justice of the Peace
Pay Grade: 6 (Salary Range $17.50 - $19.62) Title: Justice Court Clerk
Non – Exempt Full Time
Position overview: This position is responsible for maintaining the records of the court and performing the duties prescribed by the judge and by law. This position is also responsible for keeping all books, papers, and records filed with the court; for collecting, tracking, and processing all monies received by the court through fees, fines, bonds, and restitution; for attending hearings and clerking in the courtroom when required by the judge; for preparing documents, orders, and correspondence for the court as may be required by law or the judge; for scheduling and maintaining a monthly calendar; for issuing and maintaining a record of qualified jurors; and for preparing hearings.
Each category listed below makes up a portion of the duties of this position and all other functions are included in Other Duties as Assigned. All duties below are essential functions unless otherwise indicated. Duties of the position are not all inclusive and subject to change.
Basic skills and knowledge of the court’s function and the duties of a clerk. Demonstrated skills and knowledge should include a working knowledge of the following: personal computers, excel and Microsoft Office word processing; bookkeeping and accounting; principles of file and records maintenance. Knowledge of laws and rules that affect court file and records maintenance preferred.
Education and Experience: High School diploma, GED or HiSET. Experience with the Montana court system is preferred. Demonstrated skills on personal computers, preferably FullCourt Version 6.
This position is responsible for maintaining the records of the court and performing the duties prescribed by the judge and by law. The position is accountable for carrying out standardized practices and procedures by applying established criteria to problems, questions, or situations. Work requires the interpretation and application of well-defined administrative rules, regulations and policies to recurring operations. Actions and services provided have a direct impact on the integrity of the County as a whole.
The position requires handling non-public confidential information. The person in the position acknowledges the confidential nature of non-public information regarding county employees and elected officials and private citizens. Consistent with applicable policy and guidelines, this position will respect and safeguard the privacy of employees and citizens, elected officials and
If in the course of executing job responsibilities, the person in the position accidentally accesses information that others might consider inappropriate for this position to access, the person in the position will notify the person’s supervisors of the date and time of the access. If a question arises later, it will be understood that the access was accidental. The person in the position will not disseminate any such information.
By signing this Position Description, the undersigned hereby acknowledges reading and understanding this section regarding confidentiality and agrees to abide by the terms and conditions set forth herein. Violation of confidentiality may warrant disciplinary action, up to and including, suspension, demotion or termination of employment
This position exercises a fair level of independent responsibility in performing job tasks. Work assignments often require the employee to interpret guidelines such as State Law, agency policies, regulations to fit unusual circumstances and specific cases or problems. The person in this position and the Justice of the Peace develop work objectives jointly, and the person in this position is responsible for planning and organizing their workload. Guidelines, manuals and established procedures are available daily from co-workers.
This position has contacts with other county personnel, elected officials, department heads, and members of the public to exchange information, and coordinate activities. The person in this position clarifies or explains information in order to be responsive to questions and inquires, yet does not give or offer any legal advice.
The work environment characteristics described here are representative of those in a normal office environment, involving physical demands associated with working on a computer, communicating over the phone and in person, is frequently required to stand, walk, reach with hands or arms, and stoop, kneel, crouch, and some light occasional lifting in the file storage area for research purposes. The employee must regularly sit, use hands to finger, or feel, and talk or hear.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.