I.          POSITION IDENTIFICATION

Work Unit:    Park County Health Department

Current Classification:

Pay Grades:    12  salary range $21.41- 31.46          Title:   Community Cares Coordinator

Non-Exempt

Part-Time (0.75 FTE, 30 hrs/wk)                                         GRANT FUNDED POSITION

Supervisor:    Park County Director of Public Health

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II.         ASSIGNED DUTIES AND TASKS

Position overview:  The position administers the Communities that Care program grant. Communities That Care (CTC) is an evidence-based prevention framework that utilizes 5 phases to guide communities to identify strengths and risks in local youth and implement tested and effective prevention programs and policies to promote youth wellbeing and success.

As the CTC Coordinator, you would provide support to the community board and its work groups, work with coaches, prepare workshops, and handle community board meeting preparations and follow-up. The Park City County Health Department will provide extensive training and support in prevention and CTC so you can be successful in this position.

There is currently one position open: .75 FTE position (30 hours per week) in Park County. This position is grant funded.

Each essential task listed below makes up a portion of the job, and all other functions are included in Other Duties as Assigned.   Duties of the position are not all inclusive and subject to change.

Tasks:

• Implement the CTC framework and meet milestones and benchmarks within the grant timeline.
• Recruit and train CTC Champions, Key Leaders, and Community Board and Coalition as set forth by the CTC plus program.
• Coordinate and run CTC meetings to ensure goals of the CTC plus program are being met.
• Provide technical assistance and participate with local partnerships that have the common goal around youth substance abuse prevention and skill building.
• Maintain and ensure data is collected in accordance with the CTC grant and reports are submitted as required.
• Respond to requests for information from the media or designate an appropriate spokesperson or information source.
• Write press releases or other media communications to promote and inform the public about the CTC program.  Ensure any media communication has prior State approval.
• Establish or maintain cooperative relationships with representatives of the community, public, schools, and other partners.
• Confer with other CTC coordinators and the state to identify trends or key interests or concerns to help implement the CTC plus program.
• Maintain all program records in a professional and timely manner in accordance with programmatic and state requirements.
• Develop plans or materials to communicate activities undertaken by organizations that are beneficial to the environment, public safety, or other important social issues.
• Comply with Park County’s policies and procedures including client confidentiality, state law, and federal policies as they relate to applicable programs.
• Attend any mandatory meetings and trainings.
• This position may require working on the weekends and/or evenings.

OTHER DUTIES AS ASSIGNED: Performs a variety of other duties as assigned by the Director of Public Health.  This includes participating in special projects, filling in for other employees, participating in ongoing training, and a variety of other functions as needed and attending approved seminars/workshops.

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III.       KNOWLEDGE & SKILLS

Knowledge:

• Knowledgeable on the components of Evidence-based interventions.
• Knowledge of risk and protective theory of prevention strategies, youth development and asset building strategies, community organization, school operations, and local youth services, organizations, and coalitions.
• Awareness of environmental strategies and media literacy or related prevention strategies.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, excel, and other office procedures and terminology.
• Budget – Knowledge on maintaining and development of program budgets, reporting, and invoicing. 
• Marketing - Knowledge of principles and methods for showing and promoting services and programs.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Computers - Knowledge of basic computer skills and excel spreadsheets.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.

Skills:

• Experience with developing and monitoring budgets.
• Developing coalitions and building and maintain relationships among community organizational leaders.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Speaking - Talking to others to convey information effectively.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
• Coordination - Adjusting actions in relation to others' actions.
• Persuasion - Persuading others to change their minds or behavior.
• Negotiation - Bringing others together and trying to reconcile differences.
• Service Orientation - Actively looking for ways to help people.
• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Systems Analysis - Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
• Systems Evaluation - Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
• Time Management - Managing one's own time and the time of others.

Education and Experience:

• High School Diploma or GED.
• A minimum of two years of experience in working with adolescents and families or in the field of community organization, public health, or substance use prevention.
• Bachelor’s degree in health science, community health, communication, public relations, human services, prevention, or a related field from an accredited college preferred.

• Ability to pass background check and driver’s license check upon offer of employment.
• Montana Driver’s License with good driving record.

IV.      ACCOUNTABILITY

Carries out standardized practices and procedures, guidelines, and methods are available to ensure compliance with the Communities that Care Grant, Montana statutes, rules, requirements, and laws. This position must be able to learn, retain and understand Montana Laws and follow grant guidelines.  Specific laws, regulations and processes are available and must be followed. 

V.        CONFIDENTIALLY

The position requires handling non-public confidential information.  The person in the position acknowledges the confidential nature of non-public information regarding county employees and elected officials.  Consistent with applicable policy and guidelines, this position will respect and safeguard the privacy of employees, elected officials and Park County and the confidential nature of information in accordance with Montana state law, without limiting the general nature of this commitment. This position will not access or seek to gain access to confidential information regarding any past or present employees, elected officials, and Park County in the course of fulfilling job responsibilities.  The person in the position hereby acknowledges that the person understands that in this context, confidential information is considered all non-public information that can be personally associated with an individual. 

If in the course of executing job responsibilities, the person in the position accidentally accesses information that others might consider inappropriate for this position to accesses, the person in the position will notify the person’s supervisors of the date and time of the access.  If a question arises at a later time, it will be understood that the access was accidental.  The person in the position will not disseminate any such information.

By signing this Position Description, the undersigned hereby acknowledges reading and understanding this section regarding confidentiality and agrees to abide by the terms and conditions set forth herein.  Violation of confidentiality may warrant disciplinary action, up to and including, suspension, demotion or termination of employment.

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VI.       INDEPENDENCE OF ACTION

The position works within established office structure and grant guidelines. The Health Director is available to provide assistance as needed. This position carries out most assignments independently, and uses judgment and initiative to solve problems. This position provides facilitation help directly to community partners, the state, and the public.  Will work to develop and recommend new processes and procedures to meet the goals of the Communities that Care grant.. The Position is responsible for monthly invoicing reports and annual grant submission in a timely manner.

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VII.      PERSONAL CONTACTS

This person has contacts with community partners, county employees, and members of the public to exchange information, coordinate routine activities, resolve problems, and  to meet the goals of the Communities that Care grant. The contacts must be friendly, professional, tactful and courteous at all times.

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VIII.     WORK ENVIRONMENT/PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met and successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to walk and climb or balance.  The employee is frequently required to stand, sit, and occasionally stoop, kneel, crouch or crawl.  On a regular basis, the employee is required to reach with hands and arms, use hands to finger, handle or feel, and talk or hear.

The employee must occasionally lift and/or move up to 25 pounds.  The noise level in the work environment is usually moderate.