Work Unit: Commission
Supervisor: Park County Commissioners
Current Classification:
Pay Grade: 9 ($17.39 - $21.42) Title: Executive Assistant
Non-Exempt Full-time
Position Overview The Executive Assistant performs high-level administrative support to the Commissioners. This position is responsible for maintaining comprehensive records and documentation for the County Commission, including recording and accurately taking minutes at Commission meetings, and works autonomously in a one-person office. This position has significant contact with members of the public and other county employees to exchange information, coordinate routine activities, resolve minor problems, and provide kindness and understanding. The Executive Assistant has daily interaction with vendors, internal elected officials, external State, Federal and local officials, other County staff, and representatives of other organizations. Additionally, the Executive Assistant provides administrative support as secretary to various boards to include attending meetings and recording and taking minutes. The position works in alignment with the Park County Strategic Plan, Vision, Mission, Values, and Goals.
A. Executive Administrative Support to County Commissioners
Schedule weekly Commission meetings, Special Commission Meetings, Commission Workshops and Sessions and advertise.
Timely posting of Commission agendas to the County webpage and courthouse bulletin board.
Attend Commission meetings and operate recording and streaming equipment while simultaneously recording actions taken for the Commission Minute Book in accordance with state statutes; disseminate all approved documents to the proper entities; coordinate hybrid virtual/in-person meetings.
Ensure statutory adherence to requirements for document recording with the Clerk & Recorder’s office to include Resolutions, Lease Agreements, Amendments, and other legal documents.
Accurately copy and distribute a variety of written materials as requested by the Commissioners.
Archive video recordings and minutes for the permanent record.
Ensure compliance with statutory regulations concerning public meetings and publication of legal notices without errors.
Update Commission webpage as needed.
B. Board Secretary
Secretary for various boards such as Airport, Solid Waste, Tax Appeal, Local Advisory Council, and Department Head meetings.
Post board agendas timely and accurately to County webpage and courthouse bulletin board. Attend meetings, record and take minutes during the meetings.
Upload videos and transcribed minutes to the County webpage.
Oversee County board vacancies and resignations with regard to preparing formal written Commission acceptance; prepare ads for publication in Legal Notices, accept board applications, and forward to the appropriate department head and board chair.
C. Other Administrative Support
Update Park County Home page and the County Boards/Committees webpage.
Book/Schedule meetings located in the Courthouse rooms for County employees, boards, and the public, accurately and timely using Skedda.
Act as administrator of building security (fob) lock system and to maintain the county key system including scheduling evening and weekend locks/unlocks for community meetings.
Assist maintenance (in their absence) by providing a point of contact for building contractors, vendors, and service people.
Maintain the County Road Book in coordination with the Public Works Directors.
Train staff on Granicus Media Manager/Minutes Maker/Peak Agenda. Order office supplies as needed
Update County Boards list and term expiration dates.
Qualifications – Education and experience
REQUIRED QUALIFICATIONS
